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Faculty Guidelines

To ensure timely processing of Course Reserve Lists, please use the following guidelines when submitting material or readings lists for your course. Please note that there are separate guidelines for Electronic Reserves.

Submitting Items for Reserve

Requests may be submitted at any time during the semester. To avoid delays it is best to submit at least three weeks prior to the start of the semester. 

Processing time for items submitted directly to Reserve staff will take a minimum of 24 hours but can take as long as a 5 working days (Monday - Friday) depending on the number and types of items, submission date and number of courses in the queue ahead of yours. All courses are processed in order of receipt on a Monday - Friday schedule during normal business hours. No processing of submissions occurs at nights or on weekends. 

A Reserve Request Form must be filled out before new course reserves can be processed.

The Library will accept the following types of materials for Reserve:

  • Library books, DVDs, and VHS from the General Collection
  • Personal books, DVDs, VHS, manuals, solutions, sample exams, desk copies etc.

The Library will NOT accept the following types of materials for Reserve:

  • Books from the Reference Collection
  • Books from Special Collections
  • Journals (bound or unbound) from the Library's collection
  • Films from commercial rental entities
  • Materials belonging to other libraries
  • We will scan and create digital copies from the above materials to be placed on electronic reserves (within copyright limitations).

Loan periods for print or media materials:

  • 2 hours non-circulating (library use only)
  • 2 hours circulating (may leave the building)
  • 3 hours non-circulating (DVDs, video tapes, etc.)
  • 1 day
  • 3 days
  • 7 days

Faculty may make exceptions to the circulating policy of any item on their Reserve Reading List except for library items that have a permanent non-circulating status. A student may present a permission note to a Reserve staff person between the hours of 8 am and 5 pm, Monday - Friday to secure an exception to the policy. 

Submitting a Reading List for a Reserve Course

Faculty may submit a reading list consisting of library books and bound journals for their courses. Lists should be submitted at least 3 to 4 weeks prior to the start of the semester. Processing time for a reading list is 3 to 10 working days (Monday - Friday).  No processing is done evenings or weekends.

Lists may be submitted in person, via campus mail, or by the Reserve Request Form on Falvey Library's home page.

Reserve staff cannot accept requests over the phone.

Reading lists should include the following information:

  • Instructor's name
  • Department
  • Course number - Section number
  • Course title
  • Semester (Fall, Spring, Summer)
  • Loan period (2 hours non-circulating, 2 hours circulating, 1 day, 3 days, 7 days)

Book information should include:

  • Author
  • Title
  • Call number

Submitting Readings for Electronic Reserve

Please follow the guidelines listed below to ensure timely processing of readings for Electronic Reserve.

Guidelines for Electronic Reserve

  • We will scan and create digital copies directly from library books, library journals, personal books, and other bound materials.
  • No more than 10% of any individual work can be scanned or copied for course reserves.
  • Faculty may pursue copyright permission on their own if greater than 10% of the work will be needed for the course.
  • If preferred, we can still accept photocopies of articles, exams, papers, essays, and selected book chapters for scanning and linking to Blackboard.
  • If photocopies are submitted, they must be of high quality (poor quality, illegible or badly skewed copies will not be scanned).
  • Photocopies must be less than 25 pages, 8 1/2 x 11, single-sided preferred.
  • Full citation should accompany readings (if applicable).

The Library will return requests that exceed photocopying/digital copy limits set forth in the Fair Use Guidelines of the Copyright Revision Act of 1976. 

Material for Electronic Reserve must be submitted with a Reserve Request form. Request forms can be picked up at the Circulation Desk. Or you may send an email to patricia.kemp@villanova.edu with attached documents (PDF only).

  • The request from (or your email request) should include your full name, department, course & section numbers, email address and phone number.
  • Submit all material at least 4 weeks before the beginning of the semester (material submitted late may not be ready by the beginning of the semester).  During the semester, material should be submitted 5-10 working days before the students will need to access it.

Photocopied/digitally copied material must comply with copyright law and fair use as detailed below:

* Notice of Copyright: The copyright law of the United States (Title 17, USC) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy for purposes in excess of fair use, that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Material rejected due to copyright concerns will be returned to you.


Last Modified: Thursday, October 22nd, 2015