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Faculty Guidelines

To ensure timely processing of Course Reserve requests, please use the following guidelines when submitting material for your course.

Placing Books or DVDs on Course Reserve

Requests may be submitted at any time during the semester, however it is best to submit requests at least three weeks prior to the start of the semester. 

Requests will be processed within 1-5 business days. 

A Reserve Request Form must be filled out before new course reserves can be processed.

The Library will accept the following types of materials for Reserve:

  • Library books and DVDs from the General Collection
  • Personal books, DVDs, VHS, manuals, solutions, sample exams, desk copies etc.

The Library will NOT accept the following types of materials for Reserve:

  • Books from Special Collections
  • Journals (bound or unbound) from the Library's collection
  • Films from commercial rental entities
  • Materials belonging to other libraries

Loan period options for print or media materials:

  • 2 hours non-circulating (library use only)
  • 2 hours circulating (may leave the building)
  • 3 hours non-circulating (DVDs, video tapes, etc.)
  • 1 day
  • 3 days
  • 7 days

Submitting a Reserve Request Form

Faculty should submit the form at least 3 weeks prior to the start of the semester. Processing time is 3 to 5 working days (Monday - Friday). 

Lists may be submitted in person, via campus mail, or via the Reserve Request Form on Falvey Library's home page.

Library staff cannot accept requests over the phone.

Contact Patricia Kemp if you need assistance placing items on course reserve.

Submitting Articles or Book Chapters for Electronic Reserve

Please follow the guidelines listed below to ensure timely processing of readings for Electronic Reserve.

Guidelines for Electronic Reserve

  • We will scan and create digital copies directly from library books, library journals, personal books, and other bound materials.
  • Only a small portion of any individual work can be scanned or copied for course reserves.
  • If library staff determine that a request does not fall within Fair Use, faculty will be encouraged
    • to pursue copyright permission on their own or,
    • to submit the book/textbook for placement in the course reserve print collection. 
  • Photocopies of articles, exams, papers, essays, and selected book chapters are accepted for scanning and linking to Blackboard, but they must be of high quality.
  • Photocopies must be less than 25 pages, 8 1/2 x 11, single-sided preferred.
  • Full citation should accompany submitted materials.

The Library will return requests that exceed photocopying/digital copy limits set forth in the Fair Use Guidelines of the Copyright Revision Act of 1976.  Material rejected due to copyright concerns will be returned to you.

Material for Electronic Reserve must be submitted with a Reserve Request form. Request forms can be picked up at the Circulation Desk. Or you may send an email to patricia.kemp@villanova.edu with attached documents (PDF only).

  • The request from (or your email request) should include your full name, department, course & section numbers, email address and phone number.
  • Submit all material at least 3 weeks before the beginning of the semester.

Photocopied/digitally copied material must comply with copyright law and fair use as detailed below:

* Notice of Copyright: The copyright law of the United States (Title 17, USC) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy for purposes in excess of fair use, that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.


Last Modified: 2017-05-01 12:52:49