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Appendix B: Self-Scheduling on the VU Commons Google Calendar

Staff have the option to self-schedule certain spaces in Falvey using the Learning Commons Google Calendar. Note- if you choose to self-schedule, our team will not be involved with the event or meeting in any way.

You can self-schedule the following meeting rooms: Room 205, 206, 214 and 301 (the former AHI space).

 To self-schedule, you will need to follow the simple steps below:

  1. Go to the Google Calendar login page: https://accounts.google.com/ServiceLogin?service=cl&passive=1209600&continue=http://www.google.com/calendar/render&followup=http://www.google.com/calendar/render
  2. The username for this account is: VUlearningcommons and the password is: falvey19085
  3. Find the date and time you need and double click on the time slot  
  4. Add a brief description of what you need the room for along with your initials. Check to make sure that the start/end date and time for your reservation is correct. Each room is color coded (R301 is green, R205 is red, R206 is purple, R214 is blue) so you need to make sure that you use the correct drop down when creating your reservation. Press save when you are done. *See the example below* pic1.png


  After you have saved your reservation, it will show up on the calendar like this:



Helpful Tips:

-If creating a reoccurring series of regular meetings, please look ahead on the calendar and make sure that you are not scheduling on top of an existing meeting. Google won’t alert you if this happens.

-Be sure to give yourself extra time if you need to set items up in the room or if you think your event/meeting may run over time.

-Please cancel any reservations that you don’t intend to use as it will free up the space for another group.



Last Modified: 2018-06-25 15:51:59