Record Types & Categories

Types of University Records

Basically there are four types of records:

• Historical
  A record is historical if it contains adequate and authentic evidence of Villanova University's organization, policies, decisions, procedures, operations, or other activities that have permanent value
   
• Administrative
  A record is considered administrative if it documents the operation and internal administration of an office; if it is used in making administrative decisions and determining policy, or in explaining organizational structure, procedures and operations.
   
• Legal
   A record is considered administrative if it documents the operation and internal administration of an office; if it is used in making administrative decisions and determining policy, or in explaining organizational structure, procedures and operations.
   
• Fiscal
  A record is fiscal if it pertains to the receipt, transfer, payment, adjustment or encumbrance of funds and audit requirements.

Categories of University Records

Records, whether historical, administrative, legal and/or fiscal are generally divided into three categories:

• Current (active)
  Current (active) records are those records, which are referred to in the performance of current office activities.
   
• Semi-current (semi-active)
  Non-current (inactive) records are those that are no longer required in the conduct of current business of the originating office (office of origin).
   
• Non-current (inactive)
  Non-current (inactive) records are those that are no longer required in the conduct of current business of the originating office (office of origin). Non-current (inactive) records with permanent value should be transferred to the Archives.